A Guide to Property Management Software

If you are in the real estate and property management business, you will need the proper property management software to help you run your business. Usually, the need for software comes from a feasibility study or a management review. The software can increase the professionalism of your company.

Assess your Requirements

Selecting a proper property management system is not a job that should be taken lightly. The plethora of products available can make you dizzy. The first thing that you need to do is assess your own needs and functions that you expect from the software. You must be very clear about the information that you would upload on the software, the reports and analysis that you expect from it and the final usefulness in cutting down access time to information and giving you the necessary data which would enable you to take the right decisions.

Deciding on Software

Once you are sure of your own requirements, you need to contact vendors. Many vendors will provide you with much needed details so that you can properly judge whether you really need the software. Software vendors may try to impress you with Gantt, Pie and other analytical charts, you should determine if the charts are relevant to your business before you purchase.

Trials and Introduction

Ask for a trial run and insist on hands on training for all your key staff, once you decide to buy particular property management software. The vendor should stay with you until all the bugs are ironed out.

Hardware Problems

Ensure that the vendor is aware of the office hardware to avoid excuses about glitches due to hardware. If the property management software requires you to upgrade your hardware or even the main servers, factor this into the final cost for the software before you take the final decision. This could make comparisons between different vendors more realistic and give you a true cost for the new property management software.


Evaluate your management software and be sure that it meets your needs. Is the report that you have been used to all these years relevant? Or, can you change your own requirement and still help you get the correct feedback for a management decision?

You can save a lot of money by buying basic programs but do not compromise on day to day data and information that your support staff needs at all times. A property management system must be looked at as tool to help you to manage your business and should never be elevated to a status where it dominates your day to day work.

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